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How to De-risk Your
Digital Transformation

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Introduction

Digital transformation is critical for businesses looking to stay competitive, but it can also be a complex and risky endeavour. Without careful planning, organisations risk wasted investments, disrupted operations, and resistance to change.

To navigate this journey successfully, companies need effective strategies that minimise risks while maximising returns.

This guide outlines 11 practical approaches to help businesses de-risk their digital transformation, from leveraging phased implementations to starting with low-cost entry points.

1

Adopt a Phased Approach Instead of a 'Big Bang'

  • Why it works : By implementing changes incrementally, organisations can test new systems in smaller, controlled environments. This reduces the risk of large-scale failures.
  • How UniFi helps : UniFi's all-in-one pricing and design enables companies to focus on specific areas, like Accounts Receivable or Accounts Payable, before expanding to other use cases, with no additional costs or paywalls. This breaks the project into manageable chunks and reduces overall costs
2

Define Clear Objectives and Metrics

  • Why it works : Establishing specific goals and success metrics ensures the project aligns with business objectives. Without clear metrics, it’s challenging to measure success or course-correct.
  • How to apply it : Use Key Performance Indicators (KPIs) to monitor progress and adjust strategies based on real-time data.
3

Engage Stakeholders Early and Continuously

  • Why it works : Establishing specific goals and success metrics ensures the project aligns with business objectives. Without clear metrics, it’s challenging to measure success or course-correct.
  • How to apply it : Use Key Performance Indicators (KPIs) to monitor progress and adjust strategies based on real-time data.

Here’s how to build a project team.

4

Start with a Low-Cost Entry Point

  • Why it works : Beginning with a low-cost, high-impact solution allows organisations to quickly demonstrate ROI without committing significant resources upfront. This minimises financial risk and builds confidence in further digital investments.
  • How UniFi helps : UniFi covers limitless use cases and allows businesses to start with foundational apps (like Expenses, Supplier onboarding, journal approval and more) at a lower cost, proving value and the ability to scale with no paywalls. This phased, cost-efficient approach helps build momentum while keeping budgets under control.
5

Leverage Data and Analytics

  • Why it works : Data-driven decision-making helps predict risks, optimise processes, and validate that the digital transformation is delivering value.
  • How UniFi helps : Business intelligence, analytics and automated alerts can provide insights into financial processes, identify bottlenecks, and refine strategies to reduce risk.
6

Focus on Change Management

  • Why it works : Resistance to change is one of the biggest risks in digital transformation. A structured change management strategy addresses concerns, ensures smoother transitions, and fosters a culture of continuous improvement.
  • How to apply it : Invest in training and ongoing support to help staff understand and embrace new technologies. UniFi offers various training and support options for all users.

See our 11 tips for change management.

7

Invest in Scalable, Flexible Technology

  • Why it works : Choosing platforms that are flexible and scalable ensures that the organisation can adapt to future changes without costly overhauls.
  • How UniFi helps : UniFi offers integration capabilities and limitless use cases, making it easier to expand and customise as business needs evolve
8

Ensure Strong Cybersecurity and Compliance

  • Why it works : Digital transformations often involve large amounts of data and the integration of new technologies, which can introduce security vulnerabilities. Focusing on cybersecurity from the start helps protect sensitive information.
  • How to apply it : Conduct regular audits and ensure compliance with regulations to mitigate risks.
9

Pilot Programs and Prototyping

  • Why it works : Running pilot programs in specific departments allows organisations to test new systems on a smaller scale before full deployment. This helps identify and fix issues early on.
  • How to apply it : Start with non-critical processes, measure results, and refine before scaling. For example, you can select one of the many use cases in UniFi and apply it to a team or department and the scale at a pace that suits you, without the fear of high costs.
10

Partner with Experts

  • Why it works : Engaging external partners with specialised expertise can bring valuable insights, reduce risks, and provide guidance throughout the digital transformation journey.
  • How UniFi helps : UniFi was born from FinanSys’ 25 years of experience implementing accounting and business management systems for SMEs, through to mid-market and enterprise level clients. Organisations using UniFi gain access to finance automation experts who can tailor solutions to their specific needs.
10

Focus on Continuous Improvement

  • Why it works : Digital transformation is not a one-time project but a continuous journey. Regularly reviewing and optimising systems ensures that the organisation stays ahead in a rapidly changing environment.
  • How to apply it : Conduct regular performance reviews, gather feedback, and adjust processes as needed.

By implementing these strategies, organisations can de-risk their digital transformation efforts, ensure a smoother rollout, and maximise the value of their investments.

Speak to our team of experts for a free consultation on how we can help you on your digital transformation journey.

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Maya Dimitrova is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry’s standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book. It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in the 1960s with the release of Letraset sheets containing Lorem Ipsum passages, and more recently with desktop publishing software like Aldus PageMaker including versions of Lorem Ipsum

Emma is a Business Development Manager at FinanSys with a strong background in accounting. She holds the AAT qualification and is part-qualified as a Chartered Accountant with ICAEW. Previously, Emma served as Finance Manager, where she oversaw all financial operations and successfully implemented a new financial management system. With 7 years of experience, Emma prides herself in identifying challenges faced by finance teams and delivering effective solutions, leveraging her expertise in accounting and financial systems.

Glyn is the Business Development Director at UniFi. Qualified as both a barrister and a chartered accountant, he has dedicated his career to merging these disciplines to drive impactful results. Since entering the IT industry in 1998, he has held diverse roles ranging from back-office accounting to frontline sales, culminating in leadership positions where experience has honed his strategic vision.

His leadership philosophy focuses on nurturing and empowering teams, fostering an environment where they not only achieve exceptional growth but also enjoy the journey together.

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