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UniFi Supplier Onboarding App

Easily manage the supplier onboarding
process, from start to finish

The UniFi platform gives you extensive features for limitless use cases. These features enable you to drastically improve your Supplier Onboarding process and replace your Supplier Onboarding Software.

Not only can UniFi replace your Supplier Onboarding Software, but it can also replace all other 3rd party software. Reducing your need to manage multiple disparate systems and helping reduce your costs. It’s one platform to replace them all.

The Supplier Onboarding App, ensures accuracy and time savings through automation.

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With different people in the organisation being responsible for different parts of the on-boarding process, tracking who did what and when can become a logistical nightmare. 

UniFi allows you to streamline the entire onboarding process for suppliers. It eliminates paperwork and reduces the need for manual data entry across multiple systems as UniFi can manage this for you.   

The Supplier Onboarding App in UniFi’s Purchasing Enterprise Suite comes with automatic verification of details against authoritative online sources such as UK Companies House.

We’ve automated the tedious tasks so you can focus on what matters.

Advanced Capabilities

UniFi Purchasing Enterprise Suite comes with next-gen Procurement Portal which provides real-time visibility into procurement statuses by interfacing directly with supplier platforms. This capability allows you to track orders, monitor shipments, and anticipate deliveries with unprecedented accuracy.

The suite’s Matching and Control capabilities ensure that every transaction is verified and reconciled automatically, reducing errors and saving valuable time.

 

Post-delivery reviews are seamlessly integrated, allowing you to evaluate supplier performance and product quality, and ensure continuous improvement in your supply chain.

For items that meet the threshold for fixed assets, our Asset Onboarding App collects additional details and calculates depreciation, providing a complete financial picture.

The suite also has a Spend Control and Analytics Centre, which provides deep insights into your procurement patterns. This allows you to easily identify cost-saving opportunities and optimise your purchasing strategies.

 

An intuitive Dashboard, serving as the homepage for this suite, ties everything together. It provides at-a-glance views of key performance indicators, with the ability to drill down into transaction details and generate comprehensive reports.

This central hub empowers you to visualise spending trends, forecast future needs, and make data-driven decisions to enhance your procurement efficiency.

UniFi has the capability to show you a complete history of who performed what stage of the process and when, providing a clear overview of the entire onboarding process and allowing you to track and manage the process better.  

As an approver, you can easily view the supplier information and choose to either accept or reject the onboarding of the supplier. You can also quickly request more information about the supplier from the originator rather than go back to an individual to double-check the information manually. This process has a full audit trail, unlike email. 

UniFi supplier onboarding app also lets you integrate via API with credit scoring systems to check the business history of a supplier. This gives you all the information you need in one place so you can make an informed decision on who you do business with. 

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  • Other Features

Companies House Integration

Streamline your supplier onboarding process with UniFi’s seamless integration of Companies House data. Automatically verify and populate supplier information during the P2P onboarding process directly from Companies House records.

This feature ensures accurate data entry, reduces manual work, and helps maintain compliance by using up-to-date official company information.

Enhance your supplier management with real-time access to crucial business details, all within UniFi’s comprehensive P2P workflow.

Automated Supplier Alerts

Leverage UniFi’s powerful automation and integration capabilities to set up automated supplier alerts.

Monitor supplier status changes, payment due dates, and performance metrics in real time.

Receive instant notifications for critical updates, helping you proactively manage your supply chain and maintain strong vendor relationships. Update for the Supplier Onboarding Page

Automated System Updates

Gone are the days of manual data entry and time-consuming cross-checks. UniFi ensures that all relevant systems are updated instantly with the latest supplier information, creating a smooth and efficient workflow that saves you time and resources.

  • Key Benefits
  • Replace your Supplier Onboarding software with a platform that has multiple use cases. Saving you time and money
  • Streamlined supplier onboarding process
  • Reduce paperwork and manual data entry
  • Track the progress of each stage of the process
  • Easily reject a new supplier
  • Integrate with existing systems and processes

UniFi can help you engage,
track, and manage suppliers very easily

Seamlessly bring your vendors on board with our intuitive supplier management tools and accelerate your procure-to-pay (P2P) process.

Deliver a great supplier experience that’s fast, efficient and safe for you and any type of supplier – direct, indirect, strategic or occasional.

With our software, you can establish different requirements for each supplier group. The system will dynamically change the conditions as needed.

Through our open APIs, fully integrate the data from your supplier onboarding portal with your core systems – Enterprise Resource Planning, Financial management System, Supply Chain management, and more.

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UniFi Bots

UniFi bots are designed to mimic the activities of human users so you can streamline operations, reduce manual tasks, and enhance productivity – all in the background without human input. Bots can imitate and perform routine actions that normally take a chunk of your team’s valuable time.

UniFi currently has 5 bots:
This bot runs in the background. It automates complex, repetitive tasks traditionally performed by humans, reducing errors and freeing up time for more strategic activities.
This bot automates the extraction of data from incoming emails to create purchase invoice transactions, speeding up financial processes and reducing manual data entry
This bot enhances automation by providing AI-driven insights and context recognition, enabling advanced tasks like automatic expense categorisation to streamline accounting processes and minimise human error.
This bot automates routine and time-sensitive tasks by allowing you to set schedules across multiple UniFi apps, ensuring consistent and accurate workflow management.
Integrates seamlessly with external platforms, automating data flow and reducing manual intervention while enhancing accuracy and enabling real-time alerts, such as financial changes with the Companies House connector.

Find out more about our bots here.

The use case, Supplier Onboarding, on this page can be completed by a bot. However, it’s important to note that UniFi bots offer incredible flexibility and can be adapted to any use case you can imagine. The below table showcases some of the current ways users are leveraging bots, but these are just a few examples. The possibilities are virtually limitless and constrained only by your creativity!

Bots Use Cases

Other Purchasing (P2P) Use Cases

If you have a unique requirement or use case that’s not listed on this page, it’s highly likely that it’s creatable or configurable in UniFi, please speak to our team and we’ll be happy to discuss your options

UniFi Features

No-code Application Builder

Business Process Management

Automation

Accounting Automation

Middleware & Integration

Excel Add-in

Work OS

Workflow Creator

Business Intelligence

Pre-installed Foundation Apps

Artificial Intelligence

OCR/Autonomous Data Capture

Autonomous Processes

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