There are two types of automation available in UniFi: Automation Processes and Autonomous Processes. To understand the difference, let’s start with UniFi’s licensing model.
To truly grasp how this work and which is most beneficial for your organisation, we’ll first explore UniFi’s simple licensing model.
UniFi’s Licensing Model
UniFi’s licensing approach is designed to be user-centric rather than module- or feature-based.
This setup ensures flexibility and cost-effectiveness for businesses of all sizes. There are three types of licenses within UniFi:
Full User
A Full User is a human user who has access to any feature or use case in UniFi.
This access is contingent on having the appropriate security, roles, and permissions.
Full Users have complete control over the platform, making it ideal for roles that require extensive interaction and decision-making capabilities.
Credit User
Credit Users are also human users but with limited access, typically designed for external collaborators.
They can submit data within specific use cases but do not require full platform access.
This role is tailored for individuals who need to interact with UniFi only within defined parameters, such as submitting documents or reviewing workflows.
Bot User
A Bot User is a fully automated entity that can execute any feature or use case within UniFi autonomously.
Unlike Full or Credit Users, Bot Users operate without manual intervention, optimising efficiency and minimising the need for human oversight.
This makes them instrumental for organisations aiming to streamline repetitive or time-intensive processes.
Automation Processes: Enhancing Efficiency with User Support
An Automation Process in UniFi is designed to streamline tasks and support users—whether Full, Credit, or Bot Users.
These processes work collaboratively with users to enhance productivity and reduce errors.
Examples include:
- Calculation Engine: Embedded directly into the user interface, this feature ensures a seamless experience for tasks involving complex computations.
- Process and Workflow Engine: This engine is crucial for managing and executing intricate workflows smoothly, providing a structured and efficient operational environment.
- Accounting Automation Engine: By automating routine accounting tasks, this feature saves time and minimises the potential for human error, enabling users to focus on higher-value activities.
In essence, Automation Processes complement user activity, ensuring tasks are executed efficiently while still requiring human input where necessary.
Autonomous Processes: Achieving Full Automation
Autonomous Processes take automation to the next level.
These are fully powered by Bot Users and handle tasks independently that would otherwise require human intervention from a Full or Credit User.
By leveraging autonomous processes, organisations can significantly reduce manual effort, allowing team members to dedicate more time to strategic and analytical work.
For example, Bots can autonomously manage data entry, reconciliation, or compliance checks, executing these operations with speed and precision.
This not only increases overall productivity but also enhances the consistency and reliability of the output.
The Best of Both Worlds
UniFi’s approach ensures that businesses can harness both the benefits of assisted automation and full autonomy.
Automation Processes provide support and efficiency for human users, while Autonomous Processes offer true scalability and independence through Bots.
This flexibility empowers organisations to optimise workflows, improve accuracy, and strategically allocate human resources to higher-value functions.
Conclusion
For business leaders looking to modernise their operations, understanding the distinction between Automation and Autonomous Processes is crucial.
UniFi’s integrated approach delivers a balanced ecosystem, combining automation that assists users with autonomy that drives substantial results.
By leveraging both, organisations can unlock new levels of efficiency and focus on driving strategic success.
Book a free demo to discover how UniFi can transform your business processes with cutting-edge automation and autonomy.