Contact Sales
Free Demo
Help
Login

Time, Expense & Travel Enterprise Suite

One Suite to Manage Timesheets, Expense Claims and Travel Bookings — Seamlessly

Manage the entire cycle of employee activity and reimbursement — from time tracking, expense submission, and business travel requests to policy enforcement and multi-level approvals — with UniFi Time, Expense & Travel Enterprise Suite.

This powerful platform enables intelligent workflows, real-time validations, and seamless integrations with your finance system.

Ensure compliance with internal policies and external regulations while eliminating fraud, delays, and manual effort.

UniFi allows you to manage timesheets, expenses and travel bookings in one easy-to-use dashboard, enabling drill down visibility, so you can say goodbye to multiple tabs and hello to a more efficient way of working.

Replace outdated, inefficient methods, such as spreadsheets, emails, and paper-based processes — or expensive add-ons for legacy systems.

Free Demo

Powerful Time, Expense & Travel Apps in One Suite

UniFi Time, Expense & Travel Enterprise Suite includes all the following apps in one suite.

Timesheets

Easily create and manage employee timesheet workflows tailored to your company’s unique requirements. 

UniFi can capture time for any purpose (from analysis through to billing) and enables you to use our powerful reporting capabilities to gain insights into your data

Learn More

Employee Expenses

Employees can easily submit their expense claims on desktop or mobile.

You can set up automatic approval workflows so that claims are routed to the right people for review and approval.

Once approved, they can be automatically posted to your accounting system via the data connector.

Learn More

Travel Management

Simplify and streamline employee business travel booking processes with UniFi.

You can automate approval workflows, set travel policies, and ensure bookings align with your company’s budget and compliance requirements.

Gain visibility over who’s travelling, when, and where to avoid conflicts, while saving hours of admin time on multiple tabs thanks to a centralised view and all travel providers data in one place.

Learn More

Learning Management System

Monitor and track employee learning and training to help increase completion rates and identify bottlenecks.

Create tasks for employees with links to your training videos, quizzes and other training materials.

Automatically notify managers or the HR team when learning materials have been issued or a course has been completed. 

Learn More

One Dashboard

Access all time, expense, and travel activity from a single, unified dashboard — complete with drill-down insights and real-time tracking across submissions, approvals, bookings, and reimbursements.

The pre-configured suite is designed for fast rollout with minimal IT involvement.

Whether it’s logging hours, reclaiming costs, or managing travel, everything starts from one login, one interface, and one source of truth.

Easily hide features you do not need, keeping the interface clean and focused.

Seamless Integration with Your FMS
and ERP Systems

UniFi Time, Expense & Travel Enterprise Suite integrates effortlessly with your financial and operational systems, including SunSystems, NetSuite, and other leading FMS/ERP platforms.

Advanced APIs and powerful data connectors ensure live data flow between systems, eliminating duplication, enabling real-time accounting entries, and maintaining compliance across all transactions — from timesheets to travel claims.

Real-Time Visibility into Employee Activity & Spend

Track employee time, monitor spending, and manage travel plans as they happen.

UniFi provides real-time visibility into claim statuses, budget impact, travel approvals, and timesheet compliance.

Custom reports and role-based dashboards allow finance, HR, and department heads to make fast, data-informed decisions — ensuring nothing gets missed and spend remains under control.

real_time_visibility

Real-Time and Seamless Business Travel Integration

UniFi integrates with Amadeus, the same trusted source used by major travel agents and booking sites. Users can access multiple travel agents in a single drop-down field, saving you from opening multiple tabs.

Users can quickly search for and request travel options using live data from Amadeus—accessing accurate flight and airport information in real time without leaving the platform.

Travel requests can be routed through automated approval workflows and sent to preferred travel agents for booking.

This integration helps streamline business travel management, reduce manual effort, and improve compliance with travel policies.

Use Cases for Every Department

UniFi Time, Expense & Travel Enterprise Suite adapts to the needs of every role — bringing meaningful automation to every part of your organisation.

Role Time Expense Travel
Employees / Consultants Track hours and submit claims Reclaim out-of-pocket expenses Book and manage business travel
Project Managers Monitor billable time across teams Approve team expenses Oversee team travel needs and budgets
HR Team View timesheet trends and compliance Validate policy-aligned claims Support pre-travel approvals
Finance / Accounts Payable Capture time-linked costs Process and post approved claims Allocate travel spend to cost centres
Department Managers Approve team timesheets Review and authorise claims Track departmental travel
Travel Coordinators Manage bookings and supplier options
Auditors / Compliance Review audit trails and receipts
Operations Managers Assess workforce time allocation
  • Why UniFi Time, Expense and Travel Enterprise Suite?
  • A user of UniFi saved 3 days per month on expense management processes across the entire organisation with powerful automation
  • UniFi offers a ‘credit user’ option, which is very cost-effective for organisations with many employees submitting occasional expense claims
  • Significant cost savings compared to existing systems (by removing manual oversight, duplicated data entry, and inconsistent reporting)
  • Integrates seamlessly with other business and finance systems
  • Policies can be set by department, team, or region, offering the flexibility to meet virtually any organisation’s requirement
  • Employees can search live flight and airport data using the same platform trusted by major travel agents
  • Mobile-friendly version for use while travelling, with mobile receipt capture and mobile dashboard
  • Automating travel requests and centralising data reduces hours of admin work typically spent coordinating bookings and approvals
  • Easily send travel requests to multiple agents, collect quotes, and choose the best option—all from within UniFi
  • Expenses are coded with VAT codes and values, and this feeds through to the accounting software for reporting and VAT returns
  • Easy, faster, and more automated claim entry, processing, and approvals, with full visibility of status and history
  • Centralised dashboard for timesheets, expense claims, and travel bookings
  • Auto calculation of mileage and automated threshold calculation for HMRC
  • UniFi is ISO 27001 certified and SOC 2 Type 2 compliant
  • Designed to be fully configured and customised for any requirement - if you have a unique requirement please get in touch
Free Demo

UniFi Features

No-code Application Builder

Business Process Management

Automation

Accounting Automation

Middleware & Integration

Excel Add-in

Work OS

Workflow Creator

Business Intelligence

Pre-installed Foundation Apps

Artificial Intelligence

OCR/Autonomous Data Capture

Autonomous Processes

Get Your Free Demo

Enter your details below to get a pre-recorded or live demonstration of UniFi and see how you can automate and streamline your processes.

Privacy Policy : We hate spam and promise to keep your email address safe.

Top