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P2P Enterprise Suite

P2P Enterprise Suite Parent

Streamline Procurement, Maximise Savings

Manage the entire purchasing process – from supplier onboarding, requisitioning, and purchase ordering to goods/services receipting and purchase invoice approval – with UniFi’s P2P Enterprise Suite of Apps. 

Ensure that spend is controlled and aligned to organisational objectives through intelligent workflows, approvals, and authorisations.  

Eliminate manual, cumbersome, and time-consuming processes that are both expensive and error-prone. 

UniFi Purchasing (P2P) Enterprise Suite helps you automate and better control your purchasing processes, so you can focus on your strategic priorities and drive growth. 

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Powerful P2P Apps in One Suite

UniFi P2P Enterprise Suite includes all the following apps in one suite.

Supplier Onboarding

Automate the onboarding process to add new suppliers quickly and easily to the system. 

Powerful workflows enable you to manage the entire process from request to approval, ensuring that only authorised suppliers are given access to your system. 

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Requisition Management

Efficiently manage requisitions with an end-to-end digital solution that automates the entire process from request to order. 

With configurable rules and authorisations, you can ensure that only authorised personnel can approve purchases.

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Purchase Ordering

Generate error-free purchase orders quickly and easily with our easy-to-use purchase order software. 

Automatic validation ensures that all purchase orders comply with your organisational policies and procedures. 

Receive real-time updates on the status of each PO.

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Purchase Invoice Approval

Ensure that only accurate and authorised invoices are processed for payment. 

Automate the whole approval process with configurable workflows and see the status of each invoice in real time. 

Track spending against budget with ease. 

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Goods/Services Receipting

Save your team the time and headaches associated with chasing down missing or incorrect items. 

With our Receipting solution, you can be confident that goods and services are received as ordered and on time. 

Create digital receiving documents that capture all the information you need, including photos, signatures, and barcodes.

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One Dashboard

Access the full P2P workflow from a single, unified dashboard with drill-down functionality, giving you complete visibility and real-time status tracking across every stage.

The pre-configured P2P suite is designed for rapid deployment with minimal setup. Features can be easily toggled on or off to suit your needs, with full customisation available for more complex requirements.

Seamless Integration with Your FMS
and ERP Systems

UniFi’s Purchasing Enterprise Suite is designed to work seamlessly with your financial and operational systems, including SunSystems and NetSuite.

It’s robust API capabilities enable real-time data flow to ensure  real-time data flow and ensure consistency across all connected systems.

Linked Dropdown Fields

Each dropdown field within the suite can be directly linked to your FMS or ERP system. This ensures that selections made during transactions always reflect your live data, reducing manual entry and eliminating discrepancies. For example:

  • Supplier dropdowns draw directly from approved vendor lists maintained in your finance system.
  • Cost centre and nominal code fields align with what is configured in SunSystems or NetSuite.
  • Default field values can be auto-populated based on the user’s profile, supplier selected, or other criteria.

This direct linkage streamlines the entire procure-to-pay process by keeping data synchronised at every step.

Real-Time Shopping Cart Integration

UniFi also supports integration with web-based shopping cart platforms. Through API connections, it can pull in live product data from your preferred vendors, including:

  • Up-to-date pricing
  • Product descriptions and specifications
  • Images to support more informed purchasing decisions

This allows requisitions and purchase orders to be generated based on live supplier catalogues—ensuring price accuracy and visual confirmation of items.

This functionality is already live for the platforms listed below and others can be supported upon request, depending on demand.

amazon-sp-api bigcommerce bol commercehq ebay
prestashop salesforce-commerce-cloud shopify shopline shopware

Whether your team is working from standardised catalogues or browsing live data via connected systems, UniFi provides a unified experience that enhances accuracy and operational efficiency.

Real-Time Visibility into Procurement Statuses

UniFi’s Purchasing Enterprise Suite includes a next-generation Procurement Portal that provides real-time visibility into procurement statuses by interfacing directly with supplier platforms. This enables you to track orders, monitor shipments, and anticipate deliveries with exceptional accuracy.

The suite’s advanced Matching and Control features automatically verify and reconcile transactions — reducing errors and saving valuable time.

Post-Delivery Reviews & Evaluation

Post-delivery reviews are seamlessly integrated, enabling you to evaluate supplier performance and product quality — driving continuous improvement across your supply chain.

For purchases qualifying as fixed assets, the Asset Onboarding App captures essential details and calculates depreciation to provide a complete financial view.

The suite also includes a Spend Control and Analytics Centre that delivers deep insights into your procurement patterns — helping you uncover cost-saving opportunities and optimise purchasing strategies.

  • Benefits :
  • A user of UniFi achieved time savings of 1 day per 20 invoices processed across the organisation
  • UniFi Purchase Order App lets you automate the entire process. A user of this app saved 0.5 days per PO across the entire organisation
  • The Supplier Onboarding and Customer Onboarding App enabled a user to save 0.25 days per supplier/customer.
  • A user of the Purchase Invoice App saved 15 minutes per invoice throughout the organisation
  • Flexible approval methods including: header level, line level, group conditions, If statement based approvals and many more
  • Ensures timesaving with streamlined, efficient purchasing processes
  • Reduces maverick spend
  • Enables quicker and easier procurement
  • Gives real-time visibility of purchasing process from requisition to payment
  • Enhances compliance with organisational policies and procedures
  • Improves supplier relationships through efficient onboarding and requisition management
  • Increases visibility of organisational spending patterns
  • Automates manual, error-prone P2P processes
  • Improves compliance with organisational policies and procedures
  • Designed to be fully configured and customised for any requirement - if you have a unique requirement please get in touch
  • UniFi is ISO 27001 certified and SOC 2 Type 2 compliant
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Other Purchasing (P2P) Use Cases

If you have a unique requirement or use case that is not listed on this page, it is highly likely that it is creatable or configurable in UniFi, please speak to our team and we will be happy to discuss your options

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